On December 21, 2011, the academic and membership affairs staff issued an interpretation concerning incidental expenses at NCAA Championships, National Governing Body Championships in Emerging Sports and Postseason Bowl Games conducted in the locale of a participating institution. Specifically, the staff confirmed that “an institution participating in an NCAA championship or National Governing Body championship in an emerging sport conducted in the locale of the institution (i.e., the proximity of the competition site to the institution does not necessitate travel) may provide up to $30 per day to each member of the squad to cover unitemized incidental expenses during a period not to exceed the maximum number of days of per diem allowed for the involved championship as established by the applicable sport committee.” In addition, for football, “an institution participating in a postseason bowl game conducted in the locale of the institution may provide up to $30 per day to each member of the squad for a period not to exceed 10 days, beginning not earlier than the day that the institution’s football team begins official practice for the bowl game.”
This interpretation referenced NCAA 18.104.22.168 (incidental expenses at NCAA championships, national governing body championships in emerging sports and licensed bowl games); and an official interpretation (08/02/00, Item No. 1), which has been archived.
In light of this interpretation, the Michael L. Buckner Law Firm recommends institutions’ athletics compliance: a) include the interpretation in the next scheduled rules-education session for the athletics staff and coaches; and b) review current per diem policies and procedures for championship or bowl events when the event is in the locale of the institution.